Specialist, Administration

Role Purpose

Handle administrative tasks related to internal office management as well as government relation processes, procedures, and policies, and monitoring administrative projects.

Job Accountabilities & Activities

Government Relations:
•    Handle renewal of employees work permit, iqama & new Iqama of employees by completing form, online entry of work permit, extracting online registration number for Passport office, arranging payment from accounts and deposit to passport office.
•    In emergency, to take care of re-entry visa even during off-duty or weekend/holidays.
•    To apply for a visit visa or Invitation Letter online, attestation and check for approval. Approved LOI/visit visa to send respective company/personal through courier.
•    Handle visit visa extension prior to expiry date to avoid any penalty to the company.

Official Documents Control:
•    Deal with all Government Departments, Agencies and other bodies as required.
•    Assist management on all matters to the interpretation and application of Saudi Government.
•    Dealing with government authorities pertaining to income tax, social security pension
•    Assist Management in routine GR related administrative tasks in conjunction with HR Team.

Reporting & Record keeping:
•    Liaise with members of management and other staff and work as an effective team player
•    Ability to manage confidential and other sensitive information
•    Systematized filing of all documents

Education & Certifications

Bachelor’s degree in any relevant discipline

Required Years of Experience

2 to 3 years admin experience