Specialist, Administration

Role Purpose

The Administration Specialist in the Property Management Department will play a critical role in managing administrative tasks related to property management and leveraging their SAP knowledge to optimize processes and data management.

Job Accountabilities & Activities

Administrative Support

   
- Manage and organize property management department records, documents, and files.
- Assist in the preparation and distribution of property management reports and correspondence.
- Handle incoming and outgoing communications with clients, tenants, and vendors. 
- Utilize SAP system for data entry, reporting, and analysis related to property management activities.
- Ensure accuracy and consistency of data within SAP and resolve any discrepancies.
- Provide training and support to team members on SAP system usage.
 

Relations & coordination

- Maintain tenant databases and records in SAP, including lease agreements, rent payments, and maintenance requests.
- Assist in addressing tenant inquiries and concerns promptly and professionally.
- Collaborate with vendors and contractors to ensure timely property maintenance and repairs.
- Manage vendor contracts and invoices, ensuring adherence to budgetary constraints.
 

Finance & Compliance

 
- Assist in budget preparation and tracking of property management expenses.
- Generate financial reports from SAP as required by management.
- Ensure compliance with local and state property management regulations.
- Maintain up-to-date property files, leases, and documentation.
 

Education & Certifications

Bachelor's degree in Business Administration, Real Estate, or a related field preferred

Required Years of Experience

2 -3  years of related business experience