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Executive Assistant

Date:  22-Jan-2023
Location: 

Riyadh, SA

Company:  Olayan Saudi Holding Co
Department:  Administration
Sub Department:  Administration - Secretarial
Number of Openings:  1

Role Purpose

 

The job holder serves a critical role in the business by assisting key company executives with scheduling, organization, and administrative task, provides and facilitates the smooth operation of the office through keeping records, scheduling, handling inquiries, preparation of correspondence and other writing tasks as well as performing special assignments as required.

Job Accountabilities & Activities

 

- Perform administrative and secretarial duties and assist the executive.
- Answering phones and routing calls to the correct person or taking messages.
- Prepare letters, a portion or all of which may be composed or compiled based on personal knowledge of the subject matter.
- Handling / distributing incoming /outgoing letters/mails and making sure that it reaches the proper hands.
- Set up and maintain office files and keep correspondence and reports available for reference and efficient operations of the office.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Greeting visitors and deciding if they should be able to meet with executives.
- Opening, sorting, and distributing incoming letters, emails, and other correspondence.
- Provide general administrative support.
- Arrange meetings and conferences. Includes Preparation of conference room.
- Arrange for and schedule appointments for the executive, including interviewing callers and making proper referrals, prepare material and make arrangement for meeting as required.
- Make travel arrangements for the executive and other office staff attending trainings abroad (domestic and international). Includes booking of hotels and other means of transportation.
- Accurately recording minutes from meetings.
- Performing basic research and preparing reports and recommendations. 
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.

 

Education & Certifications

 

Bachelor’s degree in Administration or equivalent

Required Years of Experience

 

2+ years of experience