Tendering Coordinator

Role Purpose

Receive, study & submit tenders and contract-based enquiries. Maintain various contracts, project logs, tender, and RPO tracking sheet. Perform administrative tasks to support the tendering department, managers, and team. Track of tendering inputs and data. Prepare a daily and weekly report of the department progress.

Job Accountabilities & Activities

Administration:
Review contract-based enquiries prior processing.
Prepare quotation for the contract-based enquiries and submit it to Sales Engineer / Customer
Controls the sending of documents for tenders.
Monitors the tender submission process for formatting, completeness, consistency, and compliance.
Scans, photocopies the documents required for the preparation of an application for a tender.
Maintain and update competitors’ database and prices.
Ensure all spare parts and material enquired through Purchasing are as per std/spec required.
Requests financial data and documents on the Company from the accounting department.
Assist Tendering team prepare/ update project estimates and cost sheets.
Track and update Tendering inputs and data.
Prepare and submit Daily and Weekly OPP Tracking Report to the Tendering Manager.
Assist in organizing meetings and preparing presentations if required.
Submit weekly RPO updates to Tendering Manager and Billing team.

Education & Certifications

Bachelor’s degree or high diploma in Administrations and Accounting.

Required Years of Experience

2 to 3 years work exercise in a similar environment.